Rules of Thank You Notes

  1. A thank you note must never be pre-printed or typed.  A personalized handwritten note is expected.  The envelope should also be hand written.

  2. If you are writing a thank you note for a gift, you should note the specific gift and discuss each one.  You want the giver to know that the gift is appreciated, and that you are looking forward to using it.

  3. If you are thanking someone for a monetary gift, never mention the amount or the words “money”, “cash”, or “check”.  Instead, thank them for their generous gift, and let them know if there is a specific purpose that their gift will be used for.  It is a gracious way to acknowledge the gift.

  4. Make sure that the individuals you are thanking know that your thanks are for your friendship, not just the gift.

  5. Be punctual about your thank you notes.  Send a thank you immediately if possible, but remember that there is no statute of limitations.  A late thank you is better than none at all.

  6. Thank you notes should be addressed to the individual who signed your gift card.

Always send thank you notes in the following situations:

  • Wedding gifts
  • Sympathy letters, flowers, or cards
  • To the hostess of a party thrown in your honor
  • For bridal or baby shower gifts
  • For gifts received by mail
  • After being entertained by your boss
  • For gifts received during a hospital stay
  • After being hosted as a house guest
  • For notes or gifts of congratulations

Thank you notes are not required in the following situations, but they are always appreciated:

  • After being a guest at a dinner party
  • After a job interview
  • For birthday gifts that were received and opened in person (even if you already thanked the person verbally)
  • When a friend has performed a special favor such as babysitting, or running errands